May 30, 2020 Odor Recognition Test (ORT)

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National Association of Canine Scent Work, LLC®

 Official NACSW™



Odors Tested:

Birch, Anise and Clove

Date: Saturday, May 30, 2020


Cedar Grove Ruritan Club

6116 Efland – Cedar Grove Rd, Cedar Grove, NC 27231

Test Host:
Whole Dog Institute

Test Secretary

Sue McKinney
P.O. Box 51081
Durham NC 27717

NO BSL restrictions.


 Certifying Official: Nancy Osborne

Judge: Amy Harris

Entry Cost: $35

Number of Entries: 90 odor tests


Second Dog Policy

Second dog will be allowed.


Opening Date

Saturday, April 4, 2020 at Noon EDT

Entries Closes

Friday, May 22, 2020 or when entry limits have been reached

Entry Method

First Received By USP Mail. Overnight deliveries must have the signature waived box checked.



  • RETURNED CHECKS do not constitute a valid entry fee.



  • OWNERS are responsible for errors in making out entry forms.

  • EXPRESS MAIL entries must include signature permitting them to be left at the secretary’s address without recipient’s signature.


Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers that provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification is confirmation of your completed entry


Test Site Hours

2-6 pm

Details regarding check in time and briefing will be sent approximately 1 week before the ORT.

Entry Requirements

A Qualified Entry is one that meets all the following criteria:

  1. Complete entry during the specified entry time frame.

  2. The Handler is a NACSW™ member for the 2019-2020 membership year (8/1/19- 7/31/20).

  3. The Dog is registered with the NACSW™.

  4. Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.

For information on how to register or become a member go to


Trial Eligibility and ORTs

An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.

Basic Description of Test

To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes set up in a pattern of one or two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW™ website.

All exhibitors should obtain and review a copy of the NACSW™K9 NOSE WORK® RULE BOOK. You may get it from their website:



During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results.


Refund and Cancellation Policy:

For cancellation of entries on or before 5 p.m. EDT May 15, 2020 – Full refund minus $10 admin fee. For cancellation of entries after 5 p.m. EDT May 15, 2020 – no refunds will be issued unless the space can be filled in which case a refund will be issued minus a $10 admin fee.

 All cancellations must be emailed to

 Entry Fees shall not be refunded in the event that a dog is absent, disqualified, or excused by the NACSW™ official or judge.

 This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

If the Odor Recognition Test (ORT) cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the ORT organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses.


Site Specific Conditions

 This ORT is being held at a Ruritan Club and consists of a large gym that is not air conditioned. The gym has typical basketball style flooring (shiny and slick). There are no stairs at entrances. The parking lot is level and graveled. There is no shade in the parking lot. Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected test area, parking, and/or pathways may be modified at the last minute.


Reactive Dog Parking

 There is not reactive dog parking at this site but there should be room to park farther away if desired. Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Unentered Dogs

 Unentered dogs must remain in the competitor’s vehicle during the test day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the test grounds.


RV Parking

 There should be space for RV parking but there are no hook ups. Please let me know if you want to bring an RV to confirm.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Dog Policies

  • All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a test.
  • Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.

  • Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.

  • Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.

  • Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths.

Females in Season

Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the test if the location logistics permit. Handlers must contact so plans can be made for the dog.



ADA Requests

 If you are an individual with a disability and would like to request accommodation(s), please email Please include your name, ORT date, ORT host name, and your requested accommodation(s).


People approved to be in the testing area during an ORT include NACSW™ officials, approved NACSW™ guests, required ORT volunteers, adults accompanying a minor, approved officials for training purposes, or immediate family members/friends of the dog/handler team being tested. Participants in an ORT may not be spectators for other participants regardless of relationship (with the exception of a minor testing after the accompanying adult tests).The ORT Certifying Official has the right to limit spectators at their discretion.


Video/Photography Policy

ORT participants are allowed to have a friend or family member video/photograph their test.  ORT participants are not allowed to video/photograph one another.  ORT hosts are not obligated to provide someone to video/photograph.


No smoking is allowed at this site.



Holiday Inn Express, 202 Cardinal Drive , Hillsborough, North Carolina 27278, 919-644-7997 (Pet fee $25)


 Triangle Veterinary Referral Hospital, 608 Morreene Rd, Durham, NC 27705, 919-489-0615




Complete rules are available at It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW™ event.


By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW™, Sue McKinney, Whole Dog Institute, and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW™ due to the actions of themselves or their dogs regardless of the cause.



All competitors/handlers and spectators are expected to follow the rules of the NACSW™ and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog’s performance that may provide information or clues to other handlers or may be overheard.

All Test related questions, contact Sue McKinney at

Revised 3/09/2020